The Best Way to Organize Your Digital Assets for Your Online Business
Are you tired of digging through your Google Drive, Dropbox, or desktop just to find that one Canva template, brand logo, or PDF you know you saved somewhere?
You’re not alone.
As a Christian entrepreneur, you’ve been entrusted with ideas, resources, and creative tools to serve others—and yet, digital disorganization can make even the most inspired business feel overwhelming.
But what if you could create a clear, visual system to house your brand assets, content, and tools—one that actually saves you time and honors your calling?
Want to learn how to build a visual reference library—a powerful system (in tools like Trello or Canva) that makes it easy to see, find, and use the digital pieces of your business at a glance.
Listen here 👇 or read on.
💡 Why You Need a Visual Reference Library
Most entrepreneurs default to naming files something like “FinalVersion2_REAL.pdf” and hope for the best. 🙃 But as your business grows, that “just remember where it is” system breaks down.
Here’s what happens when you don’t have a reference library:
- You waste time searching for the same files over and over
- You recreate graphics or documents you already made
- You lose track of valuable assets you could be reusing
- You feel scattered and disorganized behind the scenes
Sound familiar?
Now imagine the opposite:
A clean, visual board where all your assets are laid out—by category—with thumbnails, links, and notes. Everything has a home. You open your board and breathe a sigh of relief.
That’s the power of a visual reference library.
🧰 What to Include in Your Visual Library
Whether you use Trello, Canva folders, Notion, or another visual platform, here are key assets to include:
- ✅ Brand assets (logos, hex codes, fonts, style guide)
- ✅ Canva templates (social media, promo graphics, lead magnets)
- ✅ Lead magnets and digital offers
- ✅ Stock photos or brand photography
- ✅ Key documents (contracts, client onboarding, bio & headshots)
- ✅ Links to folders, websites, or marketing copy
- ✅ Frequently used content or posts for repurposing
- ✅ All the courses and resources you’ve purchased
Tip: Use screenshots or thumbnails for each item so you can quickly spot what you’re looking for.
🧭 Tools to Get Started
- Trello – My go-to! Boards + cards = clean visual layout
- Canva – Create visual covers for each of your categories, no matter what platform you use to organize
- Notion – Ideal if you like a clean, all-in-one workspace
- Airtable – Perfect if you’re more data-driven and want sorting/filtering
You don’t need fancy software or a tech degree. Some of my favorite tools:
✝️ A Biblical Reminder: Order Is a Form of Stewardship
God is not a God of confusion. He values clarity, order, and intention.
Creating a system for your digital business isn’t just a productivity hack—it’s a form of stewardship.
You’ve been given vision, creativity, and purpose. Organizing your assets is one way to steward those gifts with care so you can serve others well and operate in peace.
🛠️ Ready to Build Your Visual Library?
You don’t have to overhaul everything at once. Start small. One category at a time. 10 minutes at a time. Trust me—it’s worth it.
And if right now you feel stuck or overwhelmed trying to do ALL the things in your business and life, I’m here to help! Simply book an Unstuck Session with me and go from chaos to clarity.
🔁 Share this with a friend who’s drowning in digital files and needs some next-level clarity.
And don’t forget to subscribe to the podcast so you never miss a systems + stewardship tip again!
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